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Part Time Office Manager and Sales and Marketing Administrator in Orlando, FL at Andritz

Date Posted: 4/4/2019

Job Snapshot

  • Employee Type:
  • Location:
    Orlando, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

The following key areas of responsibility describe the main elements of your role that you are expected to perform in the normal course of your duties:


Sales and Marketing Admin

  1. Administer and follow up on all sales and marketing related activities for the sales, marketing, and business development staff, including the organizing, assigning and tracking the follow-up of new sales leads, order processing, quote preparation, generation & sending of order-acknowledgment documentation, sending invoices etc.
  2. Reception of incoming calls, handling the visitors and sales lead generation by cold calls to the potential clients
  3. Channel incoming customer order and product query to the correct person.
  4. Sales and Marketing tool administration (Hubspot and CRM)
  5. Ensure all client NDA’s and Agreements are up to date
  6. Continually review and evaluate the day-to-day administrative sales procedures and office business processes. Optimise and implement improvements.
  7. Arrange travel and accommodation visas, appointments, and meetings for the Sales and Business development teams
  8. Monitoring and update website, blogs, and all media related information in the public domain
  9. Coordinate marketing activities including preparation of brochures and marketing materials, organizing advertisement and exhibitions, including demo systems, stands, posters, etc.
  10. Liaise and follow-up with external sales agents and worldwide distributors

Administration and Accounting

  1. Personal assistant to CEO and Senior Executives
  2. Coordination between our sales, manufacturing and finance teams for invoices, sales orders and service visits.
  3. Assist with travel arrangements for staff and related documentation, when required.
  4. Office relocation and management.
  5. Some sundry Finance/banking/accounting for Andritz Powerlase Inc tasks.


Human Resources

  1. Manage the recruitment process of new staff, from advertising vacancies (using online tools such as LinkedIn and job boards) through to induction.
  2. Create and maintain personnel files for each employee, both on the Company server and within the paper filing system.
  3. Liaison with Group HR manager to maintain all staff employment related documentation including contracts of employment, termination letters, disciplinary letters, appraisal documentation etc.
  4. Liaise with Group HR and line managers to ensure that all induction activities are carried out including health and safety awareness, Company procedures etc.

Liaison with Group HR to review (annually) and manage the Company’s benefits scheme, ensuring staff awareness and enrolment, and negotiating with suppliers to ensure the most cost-effective solutions.

Job Requirements

The following skills and attributes are required to adequately fulfil this role:-


  1. Previous Sales and/or Marketing Administration experience required
  2. To possess an understanding and experience of a wide range of office activities, including a general understanding of office management.
  3. To act professionally at all times, have the ability to deal with individuals of all levels, and integrity to maintain confidentiality
  4. To possess the ability to provide coaching and support to staff and managers.
  5. To be able to quickly establish credibility and respect and build strong working relationships with staff and department managers.
  6. To have a good degree of computer literacy and be an established user of MS Office software.
  7. To be reactive to the problems/requirements of other employees and proactive in providing solutions and results.
  8. To be highly organized and self-motivated and able to work and deliver under your own initiative.
  9. To be creative in design; organized and persuasive in development; disciplined and effective in delivery; and attentive and proactive in all of your work.
  10. Strong interpersonal and problem solving abilities
  11. Ability to focus attention on client/colleague needs, remaining calm and courteous at all time
  12. Familiar with Accounting software, Website management and CRM software tools
  13. Ability to work under pressure, without supervision with good organizational and secretarial skills

Good business English writing skills


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