This site uses cookies. To find out more, see our Cookies Policy

Senior Executive Assistant in Pointe-Claire at Andritz

Date Posted: 2/12/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Pointe-Claire
  • Job Type:
    Other
  • Experience:
    Not Specified
  • Date Posted:
    2/12/2018

Job Description

Andritz Hydro is looking for a responsible Senior Executive Assistant to support our senior managers in a timely and professional manner. The incumbent will provide high-quality support for coordination, schedule management, communication, administrative and clerical assistance to top-level executives.

To be successful in this role, the incumbent should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies. Ultimately, the incumbent should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

PRINCIPAL DUTIES

  • Coordinate daily calendars of senior executives;
  • Be the point of contact towards outside organizations (eg clients, associations, Andritz board members, subcontractors and other organizations);
  • Plan appointments and events;
  • Make travel arrangements and prepare expense reports for senior executives;
  • Manage phone calls and emails;
  • Participate in meetings to take minutes and update and track actions logs;
  • Respond promptly to senior executives’ queries;
  • Prepare or assist in preparing some communication packages in French or English (eg board meeting notes, employee presentations, etc.);
  • Facilitate internal communication (e.g. distribute information and schedule presentations);
  • Suggest more efficient ways to run the office, develop and implement improvements;
  • Create regular reports and update internal databases;
  • Act as the point of contact with AMEX and travel agency (CWT);
  • Obtain the required signatures on documents and, in some cases, act as Commissioner for Oaths.

Job Requirements

EDUCATION AND EXPERIENCE 

  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role;
  • Knowledge of office procedures;
  • Solid experience with office management systems and MS Office;
  • Familiarity with online calendars and cloud systems;
  • Experience using office equipment, including printers and fax machines;
  • Strong communication skills (via phone, email and in-person);
  • Experience exercising discretion and confidentiality with sensitive company information;
  • Excellent organizational skills with an ability to think proactively and prioritize work;
  • College degree (or equivalent experience) in a relevant field;
  • Bilingual in French and English is a must.

* Legal status to work in Canada is required.